Policies

The following section outlines important policies of the Graduate Theological Foundation of which students should make themselves aware.


Tuition Payment 

Tuition payment schedule for Professional Doctorates/Masters/Bachelors

1/3 of total fees paid within 30 days of acceptance
1/3 of total fees paid within one year of the date of acceptance
1/3 of total fees paid by March 1 of the year of graduation
 
Tuition payment schedule for Academic Doctorates
1/3 of total fees paid within 30 days of acceptance
1/3 of total fees paid within one year of the date of acceptance
1/3 of total fees paid prior to scheduling of the doctoral defense 

Students who are unable to make tuition payments in three installments may request to be placed on a payment plan. Payment plan options allow the student to make small monthly or quarterly tuition payments for the duration of the degree program. There is no interest charged on payment plans. If a student requests a mailed invoice as a reminder to make payment, there is a ten dollar fee per invoice.

Students may make payments by check, money order or credit card.  Online credit card payments can be made here

For Ph.D., Th.D., and A.B.D. students, the Thesis Supervision fee is due upon nomination of a Thesis Supervisor. The remainder of the tuition, the thesis processing fee and the graduation fee are due prior to the oral defense. 

NOTE: Canadian and foreign checks must be made payable in U.S. funds.


Tuition Reimbursement

Any student choosing to withdraw from a degree program within 90 days of acceptance will receive 80% reimbursement of any portion of tuition paid within those 90 days.


Degree Program Transfer

Any student wishing to transfer to a different degree program must submit a written request to the Academic Affairs Committee. The student will be assessed a program transfer fee of $200. The student will be subject to the tuition rates, fees, program guidelines and policies of the Bulletin that is current at the time of transfer. Previously completed coursework will be re-evaluated for applicability to the new degree program.


Academic Work

All coursework is due by February 1 of the intended year of graduation. All papers written for the following courses must be submitted within 90 days of completing the course or no course credit will be awarded. (For E-Tutorials, all papers written must be submitted within 30 days of completing the course or no course credit will be awarded.)

Independent Study
Foundation Institutes
On-Site Tutorials
E-Tutorials (The final E-Tutorial paper must be received within 30 days of completion of the course in order for the student to receive credit.)
Oxford Theology Summer School
Centro Pro Unione Summer Course in Rome


Documented Use of Sources

Students are held to a high standard of performance at the GTF in the writing of their papers for course requirements. This high standard places the burden of responsibility and accountability upon the student to demonstrate competency in the literature and a capacity to bring critical analysis to the work in hand. If a student has disregarded protocol with respect to primary sources as relates to acceptable documented citations with relevant references, the evaluating faculty has the discretion of returning the work to the student for reworking. No charge of intentional deception is implied in the returning of such work but the student must accept the decision of the evaluating faculty and in turn must resubmit the reworked document for final approval. Failure on the part of the student to rework the document to the evaluating faculty's satisfaction will result in failure to earn credit for the work in hand. Any student wishing to challenge the decision of the evaluating faculty must submit a letter with a detailed explanation of the student's position to the Academic Affairs Committee. Rulings by the AAC are final.


Thesis Submission

The Graduate Theological Foundation requires all academic doctoral degree students (A.B.D., Th.D., Ph.D., Research) to submit one copy of their thesis in electronic form in addition to any required physical copies. The format of the thesis must be either MS Word (.doc) or Adobe Reader (.pdf). Students may either email the thesis as an attachment, or mail the thesis as a CD-ROM. The thesis must be in its final form and submitted three months prior to defense.


Transcripts

The Office of the Registrar at the GTF maintains all records. Alumni and current students of the GTF should, when requesting a transcript, identify themselves by name, degree program and year of graduation. All requests for transcripts must be received in writing. The transcript reflects all work completed for the degree including all transferred courses.

The cost of each transcript is $10.
No transcript may be posted to anyone or to anywhere without prior written request from the student and payment at the time of request.
One unofficial physical copy of the transcript is provided to the student upon graduation.


Diplomas 

Diplomas are conferred at our yearly graduation ceremony in May.  Attendance at graduation is mandatory for all degree students, with the exception of those in Ph.D. and Th.D. programs, undergraduate students, and students residing outside of the United States.  Students who are unable to attend our yearly graduation ceremony must send a written request for exemption to the Office of Academic Affairs by March 1 prior to graduation.  Students whose requests for exemption are approved will be mailed their diplomas within 4-6 weeks following the ceremony.
 
GTF Diplomas reflect the degree earned.  Degree concentrations are listed on the student transcript.
 
Students needing verification of completion of degree requirements prior to receiving the diploma may request an official transcript by following the transcript request procedure on the GTF website.
 

Credentials and Titles
 
Credentials and titles (i.e., Dr.) may only be claimed and used after all academic and financial requirements of a degree program have been met. The premature use of a title and degree owing to a failure to fulfill either academic requirements or financial obligations may result in legal charges brought against the student by the institution or members of the general public.  
 
Students of the GTF may legally claim the degree earned as well as the corresponding title associated with that degree under the following circumstances.
  • Th.D. and Ph.D. students, for whom a doctoral oral defense is required, may begin to claim the degree as well as the title of Doctor immediately following their successful doctoral oral defense.
  • Undergraduate students, for whom graduation attendance is not required, may claim their degree upon receipt of a letter from the Office of the President formally acknowledging their degree completion.
  • All other degree students may claim their degree and the corresponding title upon conferral of the degree at the yearly graduation ceremony